Olena Rybak
Administrative Manager
Kyiv
Summary
Professional project manager and administrative coordinator with over 10 years of experience in Aviation and Medical industries. Adept at managing multiple projects simultaneously in fast-paced work environments, with a proven track record of delivering projects on time and within budget while maintaining high-quality standards. Possesses advanced skills in office and facility management, financial reporting and analysis, budget monitoring, and vendor contract negotiation. Strong communication, problem-solving, and leadership skills. Seeking a challenging position to utilize my expertise and drive to contribute to organizational success in a meaningful way.
Overview
10
10
years of professional experience
5
5
years of post-secondary education
2
2
Languages
Work History
Administrative Coordinator
Representative office of "Janssen Pharmaceutica NV"
Kyiv
10.2017 - 05.2023
- Managed vendor contracts and procurement processes for office needs, while overseeing facility management to ensure a safe and comfortable work environment.
- Provided administrative support to Clinical Trial Staff: сoordinated travel arrangements, monitored compliance with company policies, conducted new hire onboarding sessions to ensure that new employees were properly integrated into the organization.
- Managed administrative budgets, accounting transactions, accounting transactions, prepared monthly financial statements for uploading to SAP.
Manager of Medical Tourism Department
V.I.P. TRAVEL LLC
Kyiv
06.2016 - 01.2017
- Provided personalized support to UAE citizens seeking medical treatment in Ukrainian hospitals, including navigating the healthcare system, communicating with medical staff, and arranging transportation and accommodations.
- Cooperated closely with Steamcell clinic to arrange services for patients and ensure their needs were met throughout their medical journey.
- Prepared detailed reports for the Head Office in Dubai, containing crucial information on patient outcomes, financial performance, and market trends, to inform decision-making and strategy for the company.
Project Manager
Ukraine State Aviation Museum
Kyiv
02.2014 - 05.2016
- Successfully managed the project for the opening of a new aviation retail store
- Coordinated with clients and subcontractors, ensuring all parties were kept informed of project status and requirements, resulting in a high level of customer satisfaction.
- Organized and executed multiple aviation events, including air shows and exhibitions.
Sales Manager
LTD KBS (Kiev Ballooning Society)
Kyiv
08.2013 - 01.2014
- Managed sales of flight certificates for hot air balloon.
- Accompanied clients to the air base, providing exceptional customer service and ensuring a positive experience for all clients.
- Drafted and executed contracts and invoices with clients and vendors, ensuring accurate record keeping and timely payment processing.
Education
Bachelor of Science - Ecology, Protection of Environment And Balanced Us
National University of Kyiv-Mohyla Academy
Kyiv 09.2009 - 06.2013
Master of Science - Project Management
National Aviation University
Kyiv 09.2013 - 02.2015
Skills
Business administration
undefinedWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
“Lack of direction, not lack of time, is the problem. We all have twenty-four hour days.”
Zig Ziglar
Timeline
Administrative Coordinator
Representative office of "Janssen Pharmaceutica NV"
10.2017 - 05.2023
Manager of Medical Tourism Department
V.I.P. TRAVEL LLC
06.2016 - 01.2017
Project Manager
Ukraine State Aviation Museum
02.2014 - 05.2016
Master of Science - Project Management
National Aviation University
09.2013 - 02.2015
Sales Manager
LTD KBS (Kiev Ballooning Society)
08.2013 - 01.2014
Bachelor of Science - Ecology, Protection of Environment And Balanced Us
National University of Kyiv-Mohyla Academy
09.2009 - 06.2013
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